Mailroom Software Built Around Your Building
One platform. Every building type. Find the Traizr solution built for your industry, your team, and the way your deliveries actually work.
Gerrit Rietveld Academie
Internal mail tracking software trusted by universities, student accommodation providers, corporate offices, healthcare sites, residential buildings and more…
Simple setup, instant results
How Traizr works
From delivery to handover in four simple steps.
Scan it in
Staff log every delivery with the Traizr app. Takes under a minute.
Notify
The recipient gets an automatic email with a secure QR code.
Collect
They show their QR code. Staff scan it. Item released with proof.
Audit trail
Full record: who collected, when and where. Searchable forever.
Parcel Management Software Built for Your Industry
Whether you manage a single office reception or a multi-site portfolio, Traizr adapts to your building type. Barcode scanning, instant notifications, digital proof of delivery, and a full audit trail included in every plan. Learn about your industry below.
Corporate Offices
Office mailroom software that tracks every parcel from loading bay to desk. Barcode scanning, instant staff notifications, and a full audit trail for busy HQs.
Co-working Spaces
Coworking mailroom software for shared workspaces with hot-deskers, multiple companies, and high parcel volumes. Assign to member profiles, not desks.
Universities & Colleges
University mailroom software that handles thousands of student and staff parcels across campus. Automated notifications, digital proof of collection, zero lost deliveries.
Hospitals & Healthcare
Hospital parcel tracking software with full chain of custody from dock to ward. Track sensitive medical deliveries, lab specimens, and staff parcels with a complete audit trail.
Student Accommodation
Student accommodation parcel management built for halls and residences. Instant SMS and email alerts when parcels arrive. Digital proof of collection for every pickup.
Apartments & Residential
Apartment package management software that secures residents’ deliveries from concierge to collection. Instant alerts, digital signatures, and no more lost parcels in the lobby.
Government Buildings
Government mailroom management software for secure parcel tracking in civic buildings. GDPR-compliant audit trails, role-based access, and digital proof of delivery for sensitive correspondence.
PO Boxes & Postal
PO box management software that turns high-volume mail and parcels into a traceable, searchable workflow. Barcode scanning, automated notifications, and collection records for every item.
Care Homes
Care home parcel management for residential care facilities. Track resident parcels, notify staff on arrival, and keep a full digital record of every delivery and collection.
Banks & Finance
Bank mailroom software for branches and financial services offices. Secure chain of custody for sensitive documents, parcels, and registered mail with a tamper-proof audit trail.
Shopping Centres
Shopping centre parcel management for multi-tenant retail environments. Track deliveries across stores, notify retailers instantly, and keep a clear record of every collection.
Law Firms
Law firm mailroom software with full chain of custody for confidential documents and parcels. Digital proof of delivery, tamper-proof logs, and role-based access for sensitive legal mail.
Corporate Offices
Office mailroom software that tracks every parcel from loading bay to desk. Barcode scanning, instant staff notifications, and a full audit trail for busy HQs.
Co-working Spaces
Coworking mailroom software for shared workspaces with hot-deskers, multiple companies, and high parcel volumes. Assign to member profiles, not desks.
Universities & Colleges
University mailroom software that handles thousands of student and staff parcels across campus. Automated notifications, digital proof of collection, zero lost deliveries.
Hospitals & Healthcare
Hospital parcel tracking software with full chain of custody from dock to ward. Track sensitive medical deliveries, lab specimens, and staff parcels with a complete audit trail.
Student Accommodation
Student accommodation parcel management built for halls and residences. Instant SMS and email alerts when parcels arrive. Digital proof of collection for every pickup.
Apartments & Residential
Apartment package management software that secures residents’ deliveries from concierge to collection. Instant alerts, digital signatures, and no more lost parcels in the lobby.
Government Buildings
Government mailroom management software for secure parcel tracking in civic buildings. GDPR-compliant audit trails, role-based access, and digital proof of delivery for sensitive correspondence.
PO Boxes & Postal
PO box management software that turns high-volume mail and parcels into a traceable, searchable workflow. Barcode scanning, automated notifications, and collection records for every item.
Care Homes
Care home parcel management for residential care facilities. Track resident parcels, notify staff on arrival, and keep a full digital record of every delivery and collection.
Banks & Finance
Bank mailroom software for branches and financial services offices. Secure chain of custody for sensitive documents, parcels, and registered mail with a tamper-proof audit trail.
Shopping Centres
Shopping centre parcel management for multi-tenant retail environments. Track deliveries across stores, notify retailers instantly, and keep a clear record of every collection.
Law Firms
Law firm mailroom software with full chain of custody for confidential documents and parcels. Digital proof of delivery, tamper-proof logs, and role-based access for sensitive legal mail.
Frequently asked questions
What is mailroom management software?
Mailroom management software replaces paper logbooks, spreadsheets, and email threads with a single digital system for tracking every parcel that enters your building. Staff scan deliveries in with a barcode scanner or phone camera, the system notifies the recipient instantly by email, and when they collect, it captures a digital signature as proof. The result is a complete, searchable audit trail from arrival to collection, with zero manual record-keeping.
How does parcel tracking software work in a building with a reception desk?
Parcel tracking software follows four steps. A courier drops off a parcel, your reception team scans the barcode, the system matches it to a recipient and sends an automatic notification, and the recipient collects with a digital signature or QR code. Every step is timestamped and stored. If a parcel goes uncollected, Traizr sends follow-up reminders automatically so nothing sits at reception for days.
Do we need to buy hardware or install special barcode scanners?
No. Traizr runs on any smartphone, tablet, or laptop your team already has. Your front desk can use a phone camera as a barcode parcel scanner from day one. If delivery volumes grow and you want faster throughput, you can add a dedicated Bluetooth scanner later, but it is never required. There is no hardware procurement step, no IT project, and no setup fee.
Can Traizr manage parcels across multiple sites from one dashboard?
Yes. Multi-site parcel tracking is built in. Every location you manage feeds into a single dashboard. You can see which site has a backlog, which parcels have been sitting uncollected, and how each reception team is performing. Adding a new building takes minutes. Role-based access means site managers see their own data while operations teams see the full picture across every location. This works the same whether you run two offices or a national portfolio.
What is digital proof of delivery and why does it matter?
Digital proof of delivery is a timestamped record that confirms who received a parcel, when, and where. In Traizr, this means a digital signature or secure QR confirmation captured at the moment of collection. If a recipient claims a parcel never arrived, or a sender disputes delivery, you have an auditable record in seconds instead of a conversation between two people with different memories. For regulated industries like healthcare, government, and finance, proof of delivery software is often a compliance requirement, not a nice-to-have.
How is Traizr different from a parcel locker?
A parcel locker is a physical unit that costs thousands upfront, takes weeks to install, and only works if the parcel fits inside. Traizr is software. It works with your existing reception desk, handles any size or shape of delivery, tracks internal mail as well as parcels, and costs a fraction of what lockers do. Lockers also need maintenance, have capacity limits, and cannot handle multi-site visibility. Traizr does all of this from a browser, starting at a cheap monthly cost with unlimited deliveries included.
Which building types does Traizr support?
Traizr is package management software built for any building with a reception desk or central collection point. That includes corporate offices, co-working spaces, universities, hospitals, student accommodation, apartment buildings, government offices, PO box facilities, care homes, banks, shopping centres, and law firms. Each building type has different workflows, from hot-desker notifications in co-working spaces to chain-of-custody tracking in hospitals, and Traizr adapts to all of them within the same platform.
Is Traizr GDPR compliant?
Yes. Traizr is GDPR-compliant mailroom software. Recipient data is stored securely, access is role-based, and collection records are retained only as long as your organisation’s data policy requires. The system does not share personal data with third parties, and all processing happens within a secure, encrypted environment. For public sector and healthcare organisations that need to demonstrate compliance during audits, Traizr provides exportable logs and a clear data trail.
How quickly can we go live with mailroom automation software?
Most buildings are live within one day. You sign up, add your recipients, and your reception team starts scanning. There is no integration project, no data migration, and no training course. Mailroom automation software should reduce admin work from day one, not create a three-month implementation. Traizr is designed to slot into your existing reception workflow with minimal disruption. If you have questions during setup, the team walks you through it directly.
Ready to Simplify Secure Speed Up Optimise Your Mailroom?
Speak with our team and see how Traizr can streamline parcel handling for your building.